Read Time:12 minsLanguages:url-selector#selectionChanged" data-controller="url-selector">Englishالعربية/عربيEspañolBahasa IndonesiaItalianoMelayuPусскийTiếng ViệtYour email inbox always seems full of new messages, Decidingwhat to do with each message can seem overwhelming" /> Read Time:12 minsLanguages:url-selector#selectionChanged" data-controller="url-selector">Englishالعربية/عربيEspañolBahasa IndonesiaItalianoMelayuPусскийTiếng ViệtYour email inbox always seems full of new messages, Decidingwhat to do with each message can seem overwhelming" />

Cách tạo rule trong outlook 2016

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Your gmail inbox always seems full of new messages. Decidingwhat to lớn vì chưng with each message can seem overwhelming. You may even be lateresponding to an important message because you didn"t notice it in all theclutter. MS Outlook rules can help.

You watching: Cách tạo rule trong outlook 2016

If you know how lớn mix up rules in Outlook, you can makesure similar emails are always grouped together. This will help you prioritizeyour income gmail và stay organized. You can also use Outlook rules to dealwith email message types you receive sầu frequently such as newsletters andannouncements. You can even mix up a rule to automatically delete certain typesof emails.

In this tutorial, we"ll answer the question:what is a rule in Outlook? You"ll also learn how to create a rule in Outlookand also how to lớn import or export Outlook rules. Finally, we"ll explain how youcan edit or delete Outlook rules.

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Now let"s take a closer look at rules in MS Outlook.

WhatAre Outlook Rules (& How Are They Used?)

Youmay be wondering: what is a rule? A rulein Microsoft Outlook is a phối of actions that Outlook performs automaticallywhen certain conditions are met. You can define the conditions for a rule usingOutlook’s Manage Rules & Alertstool. A rule can be a big timesaver if you often perform the same actions onsimilar emails.

Outlookalso has a Rules Wizard available tomake the process of creating rules even easier. The Rules Wizard has commonly used rules already mix up. All you’ve sầu gotlớn bởi is customize each rule in the wizard with your own choices. 

How khổng lồ Create Rules in MS Outlook Using the Rules Wizard (Video)


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In the screencast above sầu learn how to use the Rules Wizard in Microsoft Outlook. Or, read on for comprehensive written instructions to help you create & modify rules in Outlook.

1. Howto lớn Move a Message Into a Folder Using a Rule

Byfar the most comtháng rule that people create is one that automatically sendscertain messages khổng lồ a thư mục. You can bởi vì this quickly và easily from with thisOutlook shortcut. The shortcut also includes a few other comtháng actions.

Startwith your gmail inbox open. Select the message you want to automatically moveinto a folder by clicking on it. Cliông chồng Home> Rules. Select Create Rulefrom the drop-down menu. The Create Ruledialog box appears:

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The top portion of the Create Rule dialog box is already filled out based on the gmail you selected.

Noticethe top of the dialog box is already filled out with the From, Subject, và To fields from your selected gmail. Toselect one or more of these conditions as is, simply kiểm tra in the kiểm tra box tothe left of them. You can also type in a new subject and/or select a new emailrecipient (if you’ve got a lot of emails going khổng lồ your inbox).

In the bottom section, you can select up lớn three actions toperform on an gmail that meets the defined criteria.

Display the tin nhắn in a New Item Alert window onyour desktop. Play a sound when an gmail meeting the criteriais received.Move sầu the item to lớn a folder you select
Chooseone or more actions from the các mục. Define those actions and then cliông chồng the OKbutton khổng lồ save your choices. Continue to lớn cliông xã OK. Aprompt appears asking if you’d lượt thích khổng lồ run the rule on the tin nhắn already inyour inbox. You’ve just created a rule. 

2. How khổng lồ Use the Rules Wizard

Ifyou need more options for your MS Outlook rule, use the Rules Wizard. Let’s get started:

Step1. Access the Rules Wizard

Startwith your open tin nhắn inbox. Clichồng the Filetab. The Account Information windowdisplays:

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From the Account Information window cliông chồng the Manage Rules & Alerts box.

Clickthe Manage Rules & Alerts box toaccess the Rules và Alerts dialogbox:

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Select the New Rule menu option.

Clickthe New Rule menu option in theupper left of the dialog box. The RulesWizard appears:

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The first screen of the Outlook Rules Wizard.

Note: You can also access the Rules Wizardfrom Advanced Option of the Create Rule dialog box.

Step 2. Choose a Template From the Outlook Rules Wizard

Atthe top of the Rules Wizard, you’llsee a các mục of pre-defined rule templates in two categories:

Stay Organized Stay Up lớn Date

You’llalso see the category Start from a blank rule. You would use this category to create a rule if you didn"t want to start with one of the pre-defined templates.

Reviewthe existing rule template danh sách and click on the one that meets your needs toselect it. Then cliông chồng the Nextbutton. For the purposes of this tutorial, I’ve sầu selected the “Move sầu messagesfrom someone to a folder” template. If you select a different template, yourchoices may vary.

Step3. Customize the Rule Conditions

Afteryou select a rules template, the Rules Wizarddisplays a danh sách of conditions lớn apply to the template with a check box by eachcondition:

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Choose the conditions for your rule.

Checkthe box next to lớn each condition you want to apply lớn the rule. The conditionsyou’ve selected appear in the box under Step2 in the Rules Wizard. Note thehyperlinks in each condition. Cliông chồng on each hyperliên kết khổng lồ customize the rulewith your own requirements. Here’s an example of what appears when I clichồng the importance hyperlink:

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You can choose an importance level for the emails you want lớn apply the rule to lớn.

Continuingclicking on each hyperlink to make the condition specific khổng lồ your needs. Whenyou’ve sầu finished, cliông chồng the Nextbutton.

Step4. Customize the Rule Actions

Onceyou’ve customized the rule conditions you’re ready to lớn customize the ruleactions. The Rules Wizard displays various actions you can apply to lớn this rule:

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Select an action lớn persize on messages that meet the conditions.

Thisscreen works like the earlier RulesWizard screen. Select actions you want lớn add lớn this rule by checking thekiểm tra box next lớn each selected action. Cliông xã the hyperlink in the Step 2 segment of the screen to makethe action more specific. When you’re done making your selections, clichồng the Next button khổng lồ move to the next screenin the Rules Wizard

Step 5. Set Up Exceptions to the Rule

Thenext Rules Wizard screen is verysimilar khổng lồ the previous two, except in this case you’re defining any exceptionsto the rule. When you’ve sầu finished defining rule exceptions, clichồng the Next button again.

Step6. Name the Rule and Turn It On

Inthe final Rules Wizard screen, you’re prompted to name the rule:

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When you"ve defined the rule in Outlook you"re ready to name it.

Type the rule name in the indicated space. If you want torun the rule on existing messages, check the box next lớn the first box. To turnthe rule on, kiểm tra the second check box. If you’ve sầu got more than one tài khoản, kiểm tra the third box.

Whenyou’re finished customizing the rule, cliông chồng the Finish button. The Rules andAlerts dialog box appears. Cliông chồng Applyvà then cliông xã OK to activatethe rule.

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You’vejust created a rule in MS Outlook!

4.How to Import or Export a Rule

Rulescan be imported or exported. This can be especially helpful if you migrate to lớn adifferent version of Outlook. I’ve also been able khổng lồ use this feature to lớn shareOutlook rules between different Outlook users.

Caution: Ifthe exported rule involves a specific folder or anything else specific khổng lồ yourtin nhắn, the Outlook importing the rule must have sầu the same folder.

Let’s get started.

Step1. Export a Rule

Startwith your open email inbox. Cliông chồng the Filetab. The Account Information windowdisplays. Cliông xã the Manage Rules &Alerts box khổng lồ access the Rules andAlerts dialog box. Click Optionsfrom the thực đơn at the top of the screen. The Options dialog box appears: 

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You can export rules you"ve already created.

Note: You can also access the Rules & Alertsdialog box from Rules optionunder the Home tab on your ribbon.

Clickthe Export Rules button. A File Explorer window opens:

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Type the tệp tin name of the rule you want to lớn export.

Navigateto lớn the directory where you want to lớn store your exported rules file. Type thename of the tệp tin you want to store the rules in và the clichồng Save.

Step2. Import a Rule

Theprocedure lớn import a rule is lượt thích the export rule procedure with a fewdifferences.

Startwith your open email inbox. Cliông chồng the Filetab. The Account Information windowdisplays. Click the Manage Rules &Alerts box khổng lồ access the Rules andAlerts dialog box. Cliông xã Optionsfrom the thực đơn at the top of the screen.

Whenthe Options dialog box appears,cliông chồng Import Rules instead of Export Rules. When the File Explorerwindow opens, navigate lớn the directory where you’ve sầu got the imported rulessaved. Cliông xã on the tệp tin name khổng lồ select it and cliông xã Open. Clichồng OK to importthe rule.

Note: Ifsome of the parameters are missing for an imported rule you’ll get an errormessage. An example would be if a thư mục used by the rule isn’t set up in yourtin nhắn.

5.How to Edit a Rule

Supposeyou’ve got a rule phối up for how khổng lồ handle a certain type of email in Outlook,but you need to lớn change the rule. With Outlook, you can easily edit an existingrule to lớn change it. Here’s how:

Step1. xuất hiện the Rules and Alerts Dialog Box

Startwith your inbox open. Cliông chồng the File> Manage Rules & Alerts. The Rulesand Alerts dialog box opens:

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Selecta rule from the các mục. Click the ChangeRule thực đơn option at the top of the dialog box. The Change Rule pop-up menu appears:

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You can change the name of an existing rule in Microsoft Outlook.

Note: You can also get tothis pop-up menu from Rules > ManageRules & Alerts > Change rule on the Home tab in your Outlook inbox.

Fromthis thực đơn you’ve sầu got three choices:

editmore than one rule setting at a timequickly rename the rule

quicklyadd or change a single rule action

Let’slook at each of these options separately.

Step2. Edit Multiple Rule Settings

Toedit more than one rule setting, clichồng the EditRule Settings option on the ChangeRule pop-up menu. The system re-opens the Rules Wizard for the selected rule. Use the Rules Wizard khổng lồ make changes khổng lồ the conditions, actions, andexceptions.

Step3. Quickly Rename the Rule

Ifall you want lớn vì is rename the selected rule, there’s no need to re-open the Rules Wizard. Instead, select the Rename Rule option from the Change Rule pop-up thực đơn. The systemprompts you khổng lồ type in the new name for the selected rule:

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You can rename a rule in Microsoft Outlook.

Whenyou’ve sầu finished typing the rule name, clichồng the OK button.

Step4. Add or Change One or More Rule Actions

There’s also no need lớn re-open the Rules Wizard if all youwant to lớn vì is change a few comtháng actions. The ChangeRule pop-up thực đơn has some shortcuts for common actions beneath the Rename Rule option:

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You can change a few Microsoft Rule actions without re-opening the Rules Wizard.

Active sầu actions appear with a xanh box around the action iconin the pop-up thực đơn. To turn a single action on or off for the selected rule,simply cliông xã on it.

For some actions, that’s all you need khổng lồ vì. For otheractions a second dialog box displays when you add that action. The seconddialog box lets you provide more specific information. 

For example, If you click the Copy lớn Folder option a dialog box appears so that you can selectthe correct folder:

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You can copy a Microsoft Outlook Rule.

When you’ve sầu finished making changes to the selected rule,cliông xã OK on the Rules & Alerts dialog box.

6. How to lớn Delete a Rule

Ifyou no longer need a rule, you can delete it. Start with your inbox open. Clickthe File > Manage Rules và Alerts.The Rules và Alerts dialog boxopens:

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In Outlook you can delete rules you no longer need.

Note: You canalso get to the Rules and Alertsdialog box from Rules > Manage Rules& Alerts on the Home tab inyour Outlook inbox.

Selectthe rule you want khổng lồ delete by clicking the checkbox next lớn it. Then, clickthe Delete option (it looks like anX) on the thực đơn towards the top of the Rulesvà Alerts dialog box. A prompt appears asking if you really want to: Delete rule . Cliông xã Yes, then click the OK button at the bottom of the Rules and Alerts window.

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Learn More About Outlook

Study the tutorials below to learn more about MS Outlook:

More Helpful Thư điện tử Tips và Strategies

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Conclusion

Keep your inbox messages organized using Outlook rules. Youcan automatically sort messages inkhổng lồ the appropriate folders by setting uprules in Outlook. Now that you know how to lớn use Outlook rules, your messageswill always be handled properly and your inbox will be organized.


Chuyên mục: Chia sẻ